Built for SACAA-regulated UAS operators

SMS and QMS compliance —
finally digital

AeroQMS replaces scattered Word documents, email threads and Teams folders with a structured compliance system built from the ground up for South African drone operators.

CAR 101Fully aligned
13 KPIsReadiness score
24 hrAccident notification
100%South African built
app.aeroqmsuas.co.za
Dashboard — Your UASOC
SACAA Readiness
100%
✓ Audit Ready
13 of 13 indicators green
Open CARs
2
Occurrences
7
Audits Done
4
SACAA notification due — ZT-MAN accident — 11h 43m remaining
ORF-2026-0001 · Accident · Bird Strike · ZT-MANInvestigating
CAR-2026-0003 · QMS · Byron LeggettAccepted
AUD-2026-0002 · Safety ManagementPlanned
SN-2026-0004 · Ops Manual UpdateAll Acknowledged

Aligned with South African Civil Aviation Regulations and International Standards

The Problem

Your compliance house is built on sand

Every SACAA-approved operator knows the requirements. The problem is the tools — Word documents, shared drives and email threads were never built for aviation compliance.

  • Occurrences reported across multiple platforms — no single source of truth, no guaranteed record
  • Incidents closed without investigation — ICAO Annex 13 requirements quietly ignored
  • Corrective actions raised, then lost — no accountability, no follow-through, no closure
  • Audit findings repeat year after year — because root causes were never properly identified
  • Safety notices issued by email — no way to prove who read what and when
  • Pilot licences and aircraft LoAs expire without warning — discovered too late
  • SACAA arrives and finds gaps you didn't know existed — because nothing was telling you
  • You carry the compliance burden alone — with no real-time visibility of where things stand

AeroQMS gives you control

Built by aviation compliance professionals, for aviation compliance professionals.

  • Structured occurrence reporting with automatic 24-hour SACAA notification countdown
  • ICAO 6-phase investigation workflow — evidence, manufacturer reports, formal PDF output
  • Full CAPA — 5 Whys root cause analysis, 9-step status pipeline, effectiveness review
  • Internal audit scheduling with pre-loaded checklist library across all 8 audit areas
  • Safety notices with digital acknowledgement register, attachments and auto reminders
  • Pilot RPC, medical certificate and aircraft LoA expiry monitoring with 60-day warnings
  • SACAA Readiness Dashboard — 13 live KPIs showing your compliance score in real time
  • PDF exports matching official SACAA form layouts — every record audit-ready, always
Platform Modules

Everything your Operations Manual requires

Every module maps directly to a specific SACAA compliance requirement. Built exclusively for UAS operators.

🚨
Occurrence Reporting
SACAA-aligned ORF with 24-hour notification countdown, reportability assessment and SM completion workflow.
SMS
🔍
ICAO Investigations
6-phase workflow — Notification, Evidence, Analysis, Findings, Recommendations, Final Report. Scene photos and manufacturer reports.
SMS
⚠️
Hazard Reporting
Confidential hazard identification with proactive, reactive and predictive categories. Safety Library logging.
SMS
📋
Risk Assessments
Multi-hazard RAF with pre/post mitigation ratings. 90-day expiry tracking. Pilot submissions routed for SM approval.
SMS
📢
Safety Notices
Priority notices with file attachments. Digital acknowledgement register with automatic reminders to pending staff.
SMS
👁️
Anonymous Reporting
True anonymity — zero identity stored. Public URL, no login required. ICAO-recommended confidential channel.
SMS
🔎
Audits & Inspections
8 audit areas with pre-loaded checklist library. C/NC/I responses with photo evidence. Annual coverage tracker.
QMS
📝
Corrective Actions (CAPA)
Full CAPA — 5 Whys root cause analysis, 9-step status pipeline, effectiveness review at 30/60/90 days.
QMS
📊
SACAA Readiness Dashboard
13 live compliance KPIs — audit completion, CAPA closure, findings by level, expiry tracking. Real-time score.
QMS
🚨
Escalation Register
Auto-identifies items for Accountable Manager. Level 1 findings, 30+ day overdue CARs, no-response triggers.
QMS
📁
Document Hub
Version-controlled document library. Operations Manual, SOPs and policies — always current and retrievable.
QMS
✈️
Fleet & Pilot Registry
UAS fleet with LoA expiry tracking. Pilot RPC and medical certificate monitoring with 60-day warnings.
Fleet
User Roles

The right access for every person

Four purpose-built interfaces. Each person sees only what's relevant to their role — nothing more, nothing less.

🛡️
Owner
Quality Manager / Safety Manager
  • Full platform access — all modules
  • Plan and run internal audits and inspections
  • Raise and verify corrective actions (CAPA)
  • Issue safety notices with file attachments
  • Manage user accounts and settings
  • SACAA Readiness Dashboard and escalations
  • Export all records to PDF
👔
Post Holder
AM · RP Aircraft · RP Flight Ops · Security Manager
  • Full read access to all operational data
  • Receive audit scheduling notifications
  • Complete Section B of assigned CARs
  • View completed audit reports (read-only)
  • View fleet, pilot records and expiry warnings
  • Cannot plan audits or raise CARs
🧑‍✈️
Pilot
Remote Pilot (RPC Holder)
  • Submit occurrence and hazard reports
  • Submit risk assessments for approval
  • View and acknowledge safety notices
  • Download safety notice attachments
  • Submit anonymous reports (no identity stored)
  • View own RPC and medical certificate expiry
100%
Overall Readiness Score
✓ Audit Ready

Know your compliance health in real time — before SACAA does. The dashboard calculates your score automatically from live platform data.

Every time you close a CAR, complete an audit or acknowledge a safety notice, the score updates instantly.

SACAA Readiness Dashboard

Know your score before SACAA arrives

13 compliance indicators calculated in real time. No manual input. No surprises when auditors arrive.

Audit completion rate
100%
CAPA closure rate
96%
Open Level 1 findings
0
Open Level 2 findings
0
Overdue findings
2
Pilots with expired RPC
0
Aircraft with expired LoA
0
Open investigations
0
Unacknowledged safety notices
0
Open escalations
0
Anonymous Reporting

A safety culture that protects the reporter

True anonymity — no identity stored anywhere, not even by administrators. ICAO-recommended best practice, finally practical.

🌐
Public URL — no login needed
Anyone submits from any device without logging in. Pilots can report from their personal phone at any time.
🔒
Zero identity stored
No name, email, login session or device information is recorded. The reporter is genuinely untraceable.
📋
Safety Manager actions and closes
Reports appear in the admin register. SM records the action taken and closes with a full audit trail.
Anonymous Report Form
🔒 Your identity is completely protected. No name, email or login information is stored with this report.
Category
Safety Concern
Date of Event
15 June 2026
Location
Operations Site — Sun City
Description
Pre-flight checks were skipped due to time pressure from the client. This has happened on multiple occasions...
Pricing

Simple, transparent pricing

No setup fees. No per-user charges. All plans include full SACAA compliance features.

Starter
R1,500
per month · billed monthly
  • Up to 5 users
  • Up to 3 aircraft
  • Full SMS modules
  • Corrective actions
  • PDF exports
  • Email support
Get Started
Most Popular
Professional
R3,500
per month · billed monthly
  • Up to 20 users
  • Up to 10 aircraft
  • Full SMS & QMS
  • Investigations module
  • Internal audits
  • SACAA Readiness Dashboard
  • Priority support
Get Started
Enterprise
R7,500
per month · billed monthly
  • Unlimited users
  • Unlimited aircraft
  • Everything in Professional
  • Custom organisation branding
  • Dedicated onboarding session
  • Monthly check-in call
  • Direct support line
Contact Us
Get Started

See AeroQMS in action

We'll walk you through the platform and show you exactly how it addresses your SACAA compliance requirements — in 20 minutes.